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1. Why is a Privacy Policy necessary?

Each person (hereinafter referred to as “the User”) visiting or using a website discloses a certain amount of personal data. Personal data is information that enables IMG Logistics Ltd. to identify you as a natural person, whether or not we actually do so; You become identifiable as soon as it is possible to establish a direct or indirect link between one or more data and you as a natural person.

We only use and process your personal data in accordance with the GDPR or other law that replaces it, or other similar regulations, in accordance with applicable laws and regulations or codes of practice governing the use, storage or transfer of personal data. Any reference to “GDPR” in this Privacy Policy refers to the Regulation of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data (General Data Protection Regulation).

This privacy policy informs each User of the website about the processing activities that IMG Logistics Ltd. can perform with his or her personal data. IMG Logistics Ltd. reserves the right to make changes to this privacy policy at any time. The User will be clearly informed of any significant change. We recommend that you review this document regularly.

2. Who is responsible for the processing of personal data?

2.1. Controller

IMG Logistics Ltd. is responsible for data processing and determines, either alone or in cooperation with others, what personal data is collected, for what purposes and what technical or organisational means are used with regard to the processing of personal data.

2.2. Processor(s)

IMG Logistics Ltd. is free to rely on data processors. A processor is the natural or legal person who processes your personal data upon request and on behalf of the data controller. The processor is required to ensure the security and confidentiality of the data. The processor shall always act on the instructions of the data controller.

IMG Logistics relies on the following categories of “processors”:

  • Companies we have engaged for marketing purposes;
  • Companies we have engaged for hosting purposes;
  • Companies we have engaged for communication purposes;
  • Companies we have engaged for statistical purposes;

3. What are the legal grounds for data processing?

In accordance with the GDPR we process personal data on the following legal grounds:

  • On the basis of the execution of the contract agreed upon with you or the execution of pre-contractual steps taken at your request; or
  • On the basis of compliance with legal or regulatory provisions with regard to the management of the contractual relationship, invoicing in particular;
  • On the basis of our legitimate interest in sending information and newsletters to our customers;
  • On the basis of your consent to send promotional offers (direct marketing).

4. What personal data is being processed?

IMG Logistics Ltd. commits to collect and process only adequate and relevant data and only what is necessary for the purposes for which the data is processed. The following categories of personal data are processed by IMG Logistics Ltd.:

  • Personal identification data (name, first name, address);
  • Contact details (telephone number and e-mail address, company`s name);
  • Electronic identification data (IP address, location, type of electronic device, cookies);
  • Demographic data (age, gender, education, income, etc.);
  • Personal data (nationality).

This data is collected at the time of your registration on the Website and when you use our services. Other personal data may be collected later, e.g. in the context of our after-sales. These data are necessary for the provision of IMG Logistics Ltd. services. The amount of personal data collected depends on your use of the Website and the functionalities of the Website.

We also use cookies in order to recognise the User and to offer the User a personalised user experience, to remember technical choices (for example, language choices or a shopping cart), and to detect and correct any errors which might be present on the Website.

For more information concerning the use of cookies, we kindly refer you to our Cookie Statement.

5. For which purposes is personal data being used?

IMG Logistics Ltd. collects personal data for the sole purpose of offering a safe, optimised and personalised user experience to any user of our Website and services. The collection of personal data becomes more extensive as the User uses our Website and our online services more extensively. IMG Logistics Ltd. reserves the right to suspend or cancel certain operations if personal data is missing, incorrect or incomplete.

The processing of your personal data is essential for the proper functioning of the Website and the provision of related services. IMG Logistics Ltd. commits to solely process your personal data for the following purposes:

  • Customer management: customer administration, order management, deliveries, invoicing, checking creditworthiness, support, complaint monitoring and sending newsletters.
  • Dispute management.
  • Protection against fraud and infringements.
  • Personalized marketing and advertising if you have expressly agreed to it. In that case, you are free to withdraw your consent at any time.

When visiting the website of IMG Logistics Ltd., some data is being collected for statistical purposes. Such data is necessary to optimise your user experience. This data includes: IP address, probable location, hour and day of the visit and the pages visited. When you visit the Website, you explicitly agree to this collection of data for statistical purposes.

The User provides the personal data to IMG Logistics Ltd. themself and can therefore exercise some kind of control. When certain data is incomplete or apparently incorrect, the User has the right to postpone some expected actions temporarily or permanently.

6. Who receives your personal data?

Your personal data is processed for internal use within IMG Logistics Ltd. only. Your personal data will not be sold, passed on or communicated to any third parties, except in case you have given us your explicit prior consent.

7. How long do we store your personal data?

Your data is stored for as long as it takes to achieve your goals. They will be deleted from our database as soon as they are no longer necessary for the stated purposes or if you lawfully exercise your right to erase the data.

8. What are your rights?

8.1. Guarantee of a legitimate and secure process of your personal data

Your personal data are always processed for the legitimate purposes explained in point 5. They are collected and processed in an appropriate, relevant and non-excessive manner, and are not kept longer than necessary to achieve the intended purposes.

8.2. Right to access

If you can prove your identity, you have the right to obtain information about the processing of your data. Thus, you have the right to know the purposes of the processing, the categories of data concerned, the categories of recipients to whom the data are transmitted, the criteria used to determine the data retention period, and the rights that you can exercise on your data.

8.3. Right to rectification of your personal data

Inaccurate or incomplete personal data may be corrected. It is primarily the responsibility of the User to make the necessary changes in his “user area” himself, but you can also request us in writing.

8.4. Right to erasure (or “right to be forgotten”)

You also have the right to obtain the erasure of your personal data under the following assumptions:

  • Your personal data are no longer necessary for the intended purposes;
  • You withdraw your consent to the processing and there is no other legal ground for processing;
  • You have validly exercised your right of opposition;
  • Your data has been illegally processed;
  • Your data must be deleted to comply with a legal obligation.

The deletion of data is mainly related to visibility; it is possible that the deleted data are still temporarily stored.

8.5. Right to limitation of processing

In certain cases, you have the right to request the limitation of the processing of your personal data, especially in case of dispute as to the accuracy of the data, if the data are necessary in the context of legal proceedings or the time required to IMG Logistics to verify that you can validly exercise your right to erasure.

8.6. Right to object

You have the right to object at any time to the processing of your personal data for direct marketing purposes. IMG Logistics Ltd. will stop processing your personal data unless it can demonstrate that there are compelling legitimate reasons for the processing which prevail over your right to object.

8.7. Right to data portability

You have the right to obtain any personal data which you have provided us in a structured, commonly used and machine readable format. At your request, this data may be transferred to another provider unless it is technically impossible.

8.8. Right to withdraw your consent

You may withdraw your consent to the processing of your personal data at any time, for example for direct marketing purposes.

9. How to exercise your rights?

If you wish to exercise your rights, you must send a written request and proof of identity by registered mail to IMG Logistics Ltd. or by email to [email protected]. We will respond as soon as possible, and no later than one (1) month after receipt of the request.

10. Possibility to lodge a complaint

If you are not satisfied with the processing of your personal data by IMG Logistics Ltd., you have the right to lodge a complaint with the competent Data Protection Authority (for Latvia: Data State Inspection at 17 Elijas Street, Riga, LV-1050, e-mail: [email protected]; phone: +371 67223131).